Last updated: [EFFECTIVE DATE]. Items shown in square brackets must be completed by the foundation, and this document should be reviewed by a qualified legal adviser before publication.
About this policy
This Privacy Policy explains how Sanskar Educational Foundation (“the foundation”, “we”, “us”) handles personal information in connection with this website. We aim to collect only what we need, use it only for clear purposes and protect it with care.
By using this website, you acknowledge the practices described here.
Information we collect
We collect two broad kinds of information:
- Information you provide when you contact us, as described below.
- Technical information that web servers record automatically, such as IP address, browser type, device type, pages requested and the date and time of a visit. This is standard for websites and is held in server logs maintained by our hosting provider.
Information you submit voluntarily
You may choose to send us information, for example when writing to us about learning, collaboration, support or volunteering. Please share only what is necessary for your enquiry, and avoid sending sensitive personal information unless we have asked for it and explained why.
Contact form information
Our contact page uses a form provided through WordPress. When you submit it, we may receive your name, email address, phone number, city, the purpose of your enquiry, your message and your consent confirmation.
We use this information to read and respond to your enquiry and to keep a record of our correspondence. Form submissions are stored within the website’s WordPress installation and may also be delivered to the foundation by email.
Cookies
The pages of this website do not set advertising or tracking cookies. The WordPress contact page may set strictly necessary cookies, for example to keep the form secure and prevent spam.
If we introduce non-essential cookies in future, we will update this policy and, where required, ask for your consent before they are set.
Analytics
At the time of writing, no analytics service is installed on this website. If we add one to understand how the site is used, we will name the service here, describe the information it collects and explain how you can opt out.
How we use information
- To respond to enquiries and requests
- To maintain records of correspondence
- To keep the website secure, working properly and free from misuse
- To meet legal or regulatory obligations that apply to the foundation
We do not sell personal information, and we do not use it for purposes unrelated to those described here.
Website security
We take reasonable technical and organisational measures to protect personal information, including encrypted connections (HTTPS), restricted access to form submissions and keeping website software up to date. No method of transmission or storage is completely secure, but we work to reduce risk.
Data retention
We keep personal information only for as long as it is needed for the purpose it was collected for, or as required by law. Enquiries are retained for [RETENTION PERIOD], after which they are deleted or anonymised unless an ongoing relationship makes continued retention necessary.
Third-party services
We rely on a small number of service providers to operate this website, such as our web hosting provider and the WordPress form plugin used on the contact page. These providers process information on our behalf and only as needed to provide their services.
This website may link to external websites. We are not responsible for the privacy practices of those sites, and we encourage you to read their policies.
Your rights
Depending on the data-protection law that applies to you, you may have the right to:
- ask what personal information we hold about you
- ask us to correct information that is inaccurate
- ask us to delete your information
- withdraw consent you have previously given
- raise a concern with the relevant authority
To make a request, please contact us using the details below. We may need to confirm your identity before acting on it.
Contacting us about privacy
For questions about this policy or about your personal information, please write to us through our contact page or by email at [FOUNDATION EMAIL].
Postal address: [FOUNDATION ADDRESS]
Changes to this policy
We may update this policy from time to time, for example if we add new services to the website. The date at the top of this page shows when it was last revised. Significant changes will be highlighted on this page.